Head of Events Project Management
This is a Permanent, Full Time vacancy that will close in {x} days at {xx:xx} BST.
The Vacancy
The Head of Events Project Management will oversee, co-ordinate and support delivery of medium to large scale events where there are large delegate numbers, use of MTC and non-MTC equipment, with a requirement for a tighter focus on helping to manage health and safety client side.
- Develop and implement event strategies aligned with the departmental and organisational goals and KPIs.
- Provide a high-quality level of event project management and co-ordination for internal and external events, both on and off-site as required.
- Lead a small team of event project co-ordinators, currently consisting of 1 FTE with scope for future growth.
- Allocate resources and delegate tasks to the team and wider colleagues and stakeholders effectively.
- Work through a ‘One-MTC’ lens with MTC, MTC Training and MTC Events colleagues to solve problems and provide optimal outcomes that satisfy all stakeholders.
- Schedule meetings, negotiating and liaising with internal and external stakeholders on a regular basis.
- Ensure the customer and all stakeholders needs are clearly captured, understood, and effectively built into the project scope, and all aspects of project delivery.
- Continuously review event and project proposals for their requirements, accuracy and content.
- Provide high attention to detail to create project plans and ensure they are robust and kept up to date for accurate resource and cost forecasting.
- Continually communicate and track appropriate actions and information relating to an event or project with relevant stakeholders.
- Monitor the progress of events and projects and notify the client and Head of Production about irregularities or variances to enable critical decision making.
- Attend and present at regular event and project review meetings.
- Complete cost analysis and ongoing cost monitoring, including tasks related to collecting supplier quotes, ordering, and invoicing.
- Identifying risks within events and projects and offering mitigation actions to resolve them.
- Evaluate the success of events and produce reports for senior management and identify areas for improvement, proposing and executing solutions.
- Work with MTC Training to help maintain a safe and secure environment for apprentices during large scale event periods.
Person Specification:
Essential
- Degree-level qualified in a Business or Events discipline.
- Demonstrable experience of delivering events and projects to a high standard.
- Able to delegate and manage a small team.
- Able to deliver to tight deadlines and to brief.
- A logical thinker with attention to detail, and excellent problem-solving ability.
- Ability to proactively foresee possible challenges in smooth event delivery and mitigate risk of their occurrence.
- Ability to work with both internal and external stakeholders to ensure requirements are delivered successfully.
- Ability to identify opportunities for maintaining and updating processes and performance standards.
- Ability to remain calm, positive and constructive under pressure.
- To view situations from a commercial perspective and be operating at a level where commercially focused decisions are made.
- Excellent verbal and written communication skills, including presentations.
- Organised, disciplined, methodical, hardworking and a team player.
- Embraces personal and professional development.
- Able to use the MS Word, Excel, and Office applications proficiently.
- Able to travel and has own vehicle.
Desirable
- Knowledge of safeguarding practices and standards due to the close working relationship and proximity of the Advanced Manufacturing Training Centre.
- Masters-level qualified, preferably in a business discipline for the analytical skills, financial acumen and commercial awareness required for the role.
- Demonstrable experience with creating narratives and storytelling in the engineering and manufacturing sectors to propose interesting ideas and support large-scale events with narrative formation.
All aspects of the role are to be carried in adherence to the MTC Values: One Team Together, Insatiable Curiosity, Pursuit of the Best, Enterprising Spirit.
About The MTC
The Manufacturing Technology Centre (MTC) is an internationally renowned and respected research and development organisation, bridging the gap between academia and manufacturing, and is home to some of the brightest minds in engineering from around the globe.
The MTC's engineers, scientists and technicians work with some of the most advanced manufacturing equipment in the world in a supportive and collegiate environment for the development and demonstration of new technologies on an industrial scale, helping manufacturers of all sizes develop new and innovative processes and technologies.
Established to prove cutting edge manufacturing advances in an agile environment in partnership with industry, academia and other institutions, the MTC works with hundreds of industrial clients across a range of sectors including automotive, aerospace, rail, informatics, food and drink, infrastructure, construction and civil engineering, electronics, oil and gas and defence. The MTC helps businesses thrive by advancing their technological and engineering capabilities to improve their business efficiency, capability and competitiveness.
Supported by one of the largest public sector investments in UK Manufacturing, the MTC's engineering capabilities cover research and development, advanced manufacturing management, factory design and training for the skills of the future.
The MTC has world-class facilities in Coventry, Liverpool and Oxford, and is part of the UK's High Value Manufacturing Catapult, supported by Innovate UK.
Reference Checks and Security Checks (where applicable)
Due to the nature of our business, all employment is subject to satisfactory references being obtained alongside a level of security clearance checks.
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