Executive Assistant
This is a Temporary, Part Time vacancy that will close in {x} days at {xx:xx} BST.
The Vacancy
The Marketing Operations team are looking for a skilled Executive Assistant to join their team based in Coventry.
Main Responsibilities
- To provide comprehensive administrative support to the Executive Team Member(s)
- To ensure the Execs receive the support and information necessary to run all aspects of the MTC business effectively, in line with the business plan.
- To ensure confidentiality is maintained at all times.
- Provider wider administration support for the team.
- Provide cover/assistance for other PA’s within the MTC Group.
Person Specification
- Diary management for MTC Executives, arranging meetings, co-ordinating room bookings and catering as appropriate
- Co-ordinate travel arrangements, car hire, train tickets, air travel and hotel bookings.
- Create and maintain a confidential filing system.
- Attend meetings and take minutes.
- Collate and distribute papers for meetings as required.
- Undertake general typing and administration duties as requested by the MTC Directors.
- Any other duties as appropriate to the grade and role of the post holder.
Essential Skills/Qualifications/Experience
- Strong secretarial/administrative skills with previous 6+ years’ experience working in a similar role, including formal minutes and actions. Strong numeracy and literacy skills.
- Sound commercial and financial awareness.
- Excellent experience and knowledge of the Microsoft suite packages.
- Good customer relations skills.
- Able to work independently and within a team-focussed environment.
- Able to respond to frequently changing priorities and handle a diverse workload.
- High level of personal integrity.
- The ability to recognise and maintain confidentiality and use discretion at all times.
- Ability to achieve defence clearance status.
- Production of monthly and quarterly operations/board papers.
What we offer you
- Option to buy or sell up to a week’s holiday, plus long service holidays
- Fully Flexible working offering
- Wellbeing hub incl. Vitality PMI, access to Wellbeing champions
- Corporate Discounts e.g. up to 50% selected gyms
- Financial support for Professional memberships
- Professional development opportunities
- Opportunities to join and create clubs/societies
- Enhanced family leave
- Group Income Protection
- Life Assurance
- Company Pension Scheme and access to pension advice
Please note we may close this vacancy earlier than the planned expiry date should we receive suitable
For more information, please see the job description attached.
About The MTC
The Manufacturing Technology Centre (MTC) is an internationally renowned and respected research and development organisation, bridging the gap between academia and manufacturing, and is home to some of the brightest minds in engineering from around the globe.
The MTC's engineers, scientists and technicians work with some of the most advanced manufacturing equipment in the world in a supportive and collegiate environment for the development and demonstration of new technologies on an industrial scale, helping manufacturers of all sizes develop new and innovative processes and technologies.
Established to prove cutting edge manufacturing advances in an agile environment in partnership with industry, academia and other institutions, the MTC works with hundreds of industrial clients across a range of sectors including automotive, aerospace, rail, informatics, food and drink, infrastructure, construction and civil engineering, electronics, oil and gas and defence. The MTC helps businesses thrive by advancing their technological and engineering capabilities to improve their business efficiency, capability and competitiveness.
Supported by one of the largest public sector investments in UK Manufacturing, the MTC's engineering capabilities cover research and development, advanced manufacturing management, factory design and training for the skills of the future.
The MTC has world-class facilities in Coventry, Liverpool and Oxford, and is part of the UK's High Value Manufacturing Catapult, supported by Innovate UK.
Reference Checks and Security Checks (where applicable)
Due to the nature of our business, all employment is subject to satisfactory references being obtained alongside a level of security clearance checks.
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